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[TomT]

April 9, 2016 SBAU Planning Meeting (2nd Sat) NOTES 5-630pm by TT [new information in red]

Attendees:  Pres:TomT, AstroMan:JavierR, VP:JerryW, Treas/PastP:ColinT, Sec:Adrians:Lopez/Conrad PastP:MikeF,RubenG,PatM,JimW,TimW Newsletter:TomW, Webmaster:PaulW, Equip:ArtH, Outr/PastP:ChuckM, TeleW:TimC, PastO:EdgarO, Refreshments:Martin/JanetM;Other: BruceM ChrisL,, Victoria, ZakD, BobR,; Facebook: Sonja Rodriquez, Secretary. "Astronomy Service club" Please join Forum!
---Museum CEO: keep parking lot noise down for neighbors.

Past Major Events review since last Planning Meeting:
(2nd/4th Mon) KZSB Show http://morenews.newspress.com/kzsb/radio.html CM,JW,TW (TT Forum notes)
-April 1, 2016, 1st Friday:  Sarah Greenstreet, LCOGT, NEO’s, Pluto latest 44 attendees

Upcoming Major Events (see Outreach calendars, website, google, NightSkyNetwork, SBMNH):
-April 16, 2016, Sat 11a-7p: SB Earth Day $150 10x10 awning (RG) Solar scopes (JW,CM,TT+?).
-April 23, 2016, Sat 11a-2p: Earth Day Santa Maria Solar scopes (JW,CM,TT+?).
-May 6, 2016, 1st Friday: Karl Blasius, retired SB Remote Sensing, Mars latest & Rover missions.
-May 9, 2016, Monday, Transit of Mercury across Sun, Camino Real, Shoreline? 8-11am? (KZSB day also).
-May 14, 2016, Saturday, Astro Day @ Camino w/ raffle? 3p Plan Meet. Eve Star Party session at Museum.
-Jun 3, 2016, 1st Friday: 630p: Potluck, 8p: 45min Planetarium show, 9p: Palmer Observatory.
-July 1, 2016, 1st Friday: Stephen J. Edberg, JPL, Pluto
-July 26, 2016, Tues. RubenG planning trip to Griffith Obs, SB Airbus (a desire of PPres Tony Galvan).
-Aug 5, 2016, 1st Friday:
-Sept. 2, 2016, 1st Friday:
-Sept 17, 2016: Sat Astrovaganza at Museum.
-Nov, 2016, Los Prietos Boys Camp, organized by RubenG
--Aug 21, 2017: Total Solar Eclipse; 10:20am E.Oregon? SB: start 9a, 0%,12deg; 10a max. 80%,45deg.
 
Past Presidents’ (MF,RG,TW,CM,PM,GB,TG,WB,CM,BB,JW):
MF-How to encourage more membership, more to outreaches, and more to volunteer as officers?
MF-Working on club promo video: Chuck and UFO’s. Logo Video done?  TT-see Minnesota club video.

President (TomT):
TT-SBAU-mission statement?  “Service Club for Astronomy SB”? MM-“Entertain, Inform, Inspire all ages”
TT-Any contracts w/ SBMNH?  See past constitutions, MOU. Share $ w/ museum? Liability insurance?
TT-review officer/appointee duties, update/organize w/ current person, make monthly duty check/lists.
TT-Museum membership ($65, w/ 25 CA museums free!) gives you $10 disc for SBAU 2017. Approved!
CM-Museum provides rooms, accting, and insurance while club provides volunteers. Other clubs pay x?

Astronomy Manager (JavierR): 
-SBAU shed removal by Oct 1. JR-CRC area for rolling units only (4+UC2) was promised to him.
-Obs status? JR- Rosing 100mm solar donation-not yet. JR to list equip & donor names; JW-Sky Model needed after lower shutter opening.  --Mount is too short to get under telescope eyepiece.
-Javier says CEO-LukeS wants Astronomy to be poster child of the museum.  Need MOU w/ SBAU w/ insurance issues, background checks covered, certification on new obs & telescopes, etc.
-Astrophoto class planned w/ JerryW, need T-rings. SBAU: make T-scope use proposals, any time.
-Planetarium shows again on Star Party Saturdays $6/$3.  Wed, Fri, weekend Obs visits 11am, 2pm? Solar?
JR-MOXI Museum thinking of Star Party (vibrating roof area); wants Museum partnership, solar eclipse.

VP-Programs (JerryW):  -see spreadsheet for upcoming speakers and honorarium gifts to be given.
-speaker bio/topic advertising to webmaster, newsletter, no later than 20th of month, but earlier better.
Possible Speakers: JR-Mike Bennett, PhD A-P.  CM-Dr. Rus Belikov, Moffitt SF, past SBAU member.
TT-Checked SBMNH reserving dates on 2016 calendar. -Board OK up to $200/speaker (depends on factors).

Secretarys (Adrian: Conrad&Lopez):  TT-Facebook access? 4-9-16 not accessible, JR-will provide pw.
JimW-please link to Facebook Wheelchair accessible telescope page: https://www.facebook.com/Wheelchair-Accessible-Telescope-207735975936051/
-number of members & paid?  AL-175 members CT-(31 free), +2life +4 comp. 4-5 do not have email. 20 free outreachers, ~30 due, review periodically. 50 friends/past speakers get meeting notifications only.
MM-Have club issue Year (5,10, etc.) pins? Need cost estimate. $3ea? Maybe modify existing SBAU pin? CT-will ask / determine “join” date first (see old lists?).  May add special interest column for members (photo, etc)
TT- Historian events/meetings? Who can add to history of club? CM-past newsletters—who has <2007?
CM-Chatt Aiton, Sam Goodwin Westmont helpers-issue free member status + NSN pin?  Still need emails.

Treasurer (ColinT): 
Acct:  $2600, 4/1/16 per museum sheet.  Shed removal impact?    --Are we 501(C)3 w/ Museum?
TT-monthly spreadsheet? SBMNH bookkeeper, 24th of month. copy to President? JR- ask Pam Beckely.
TW-will see if Museum can reduce number of acct #s from 3 to 2 or 1.  Is Bacara money being rec’d?
TT-need SBAU Store item request sheet to pass on to Treasurer when not at meetings w/ stuff to sell?
TT-need to do inventory, order low items, report each month to Planning Meeting.  Add color items, long sleeve shirts, polos, etc.  Clothing; coffee mugs; 3”, 1” Color logo Stickers, Patches, Pins?  Good for prizes.
TT-will turn in: $150 receipt for Earth Day; $372.69 for 10,000 new bookmarks (<$0.04 ea!)
TT-Museum membership# ($65, incl: 25 CA museums free) =$10 disc for SBAU 2017. Approved!

Outreach (ChuckM):
-Set monthly dark sky get-togethers?  Gun Club#2845; Figueroa?  TT>google SBAU calendar.
-Astro on TapSB, 1st Wed 409 State Blind Tiger, LCOGT per Iari Arcavi.
CM-June-Sept Thur,Fri,Sat all taken.  -Mon., April 25, 8p,Santa Catalina (El Collegio) UCSB maybe.
CM-Audubon raffle winner has not claimed a $300 outreach yet.
-April 13, 2016 Wed Norte Dame School, 4” telescope from shed for raffle to RubenG.

Webmaster (PaulW) issues (pages, forum, email):  -add to event list: “public welcome”?
PW-teach VP/Pres how to modify webpages using the free MS Expression Web 4.
??-see CCAS members’ telescope articles http://www.centralcoastastronomy.org/catagory/ourmembers/ . TT-Forum can be used for articles like this.  We should write ourselves up and post there.

Newsletter (TomW/Chuck):
TT-need other writers: constellation of month, star hopping, meeting summaries.
PW: use forum to post longer versions of articles that do not fit newsletter!
42 mailed = $21/mo, + 100 printed (b/w) = $30/mo. 4 members w/o email. Rest > outreaches.
TT-Add telescope workshop, TimC contact info to newsletter and calendar.

Equipment manager (ArtH) & Sales Coordinator (PaulW):   
TT-Shed must be cleared by OCT 1; start ASAP to clear unused items; make list w/ AH.
PW-donated stuff usually has 2wk leeway for >1yr members, 10-20% off est. street $s.
-What is for sale & pricing? Meade LX200 (not GPS) 12”, not roller frame and wheels; keep if space found.
AH-has a donated 10” Meade LX3,6,2080? (Offer for Sale to members at $?...get PaulW to price).
-UC2/NexStar 8SE: needs levelers, tires.  Cig lighter cord or A/C adapter? JimW did sign graphics.
JR-Shipman 29” mirror, Open up, examine & photo for sale via CloudyNights.
CM-Celestron 11” w/ Museum sticker by Steve Schmidt but donated to SBAU.  JR-Museum does not use.

Telescope (& Astrophoto, etc.) workshop (TimC,TomW,JerryW):
-Nearly every Tuesday 730-9p, Broder Building. -BobG said 730-9p not best time for him!

Refreshment Coord (Janet/MartinM): PW-computer to Mezas for checking email?  +home wireless? Cheap chromebook?
Providers= May: Janet/MartinM. June: potluck. July:__? Aug:___?
TT-please make suggested snack list (cookies, cake, etc.) for volunteer providers & remind of $25 refund; since Museum kitchen is off-limits, snacks must be easy to clean up.
-JM/MM listed Holiday Dinner venues, prices:  High Sierra Grill chosen for Dec 8, 6pm open menu, seating, no advance$.  TT-no gift exchange: Astro gifts (or +$20?) to Unity House, Toys for Tots? Get recognition of community service?

Excellent work by everyone!