Vice President -
Secretary - Adrian Conrad
Outreach Coordinator -
Chuck McPartlin 964-8201
Newsletter Editor -
Equipment Coordinator -
Refreshments Coordinator -
Javier Rivera 682-4711 x173
Want to Join the SBAU Club
Annual Membership rates are:
how you can become a member:
Come to a club meeting and join in person. See our
Calendar for meeting times.
Duties of the AU Officers
See AU Newsletter for list of current officers and
leadership and presides at AU meetings.
Has general charge of the business and other affairs of the
Works with planning group to set goals
and organize programs and observations.
Directs an ongoing review and update of
the AU’s programs and goals.
Coordinates with Secretary to ensure publicity for AU events.
Average minimum time per month you
may need for this position: 8 hours.
Assists and stands in for the
Coordinates monthly speakers.
Average minimum time per month
you may need for this position:
(Note: this position comes with a “How-to” manual
Records minutes of meetings, and
coordinates with President to preserve notes taken.
and sorts the mail, including general correspondence (this can
be coordinated with the Treasurer).
a current membership roster, and coordinates in publishing
Assists the Newsletter Editor by
providing address labels of the membership and helping to
prepare newsletters for monthly mailings.
Coordinates with SBMNH Astronomy Programs Manager to ensure publicity for AU events, and makes sure President knows.
minimum time per month you may need for this
position: 7 hours.
Receives all dues and other money and keeps proper records of
Initiates payment orders (“
Manages petty cash fund.
Orders annual Astronomy calendars for selling to AU members.
Presents an account of the financial condition of the AU at least annually.
Ensures money is deposited and any information of new or renewing members is given to the Secretary before the next newsletter is mailed.Schedules people to be greeters and to handle receipt of fees at SBMNH Star Parties.
minimum time per month you may need for this position:
>> See below for list of descriptions for the AU Appointed positions. These are positions appointed by the AU President, as needed; these are elected positions.
(NOT elected positions)
** Not required, but highly recommended:e-mail address used on regular basis **
Maintains AU equipment inventory, and makes sure that any repairs are done.
Accepts equipment donations and ensures that AU official thank-you letter (which shows the tax identification number of SBMNH) is mailed to the donor on a timely basis.
Average minimum time per month you may need for this position: 6 hours.
Creates monthly newsletter, by writing
and/or coordinating member-written articles and outreach
Publishes monthly newsletter (currently,
via e-mail download to “Grayphics”).
Mails and e-mails monthly newsletter to
reach members at least one week before first Friday.
Works with Secretary to receive current
mailing list and labels, and assistance in mailing.
Coordinates with Webmaster to ensure
most current information is on AU web site.
Receives monthly invoice from Grayphics,
and makes sure to give to AU Treasurer for payment on timely
Required: access to a computer with Internet.
Average minimum time per month you may need for this position: 8 hours.
Receives and returns phone
calls, pages, and e-mails of prospective customers.
Maintains list of contacts, and
an e-mail and a phone list of potential AU volunteers.
Organizes and updates calendar
of outreach events, and sends monthly e-mails of current events.
Arranges for volunteers and
equipment, and notifies of any changes or cancellations.
Keeps track of volunteers and
attendance, notifying the SBMNH Astronomy Programs Manager, AU
Officers, and Newsletter Editor.
Notifies Newsletter Editor and
Webmaster of events.
Produces handouts for events,
containing club and current astronomical information.
list of upcoming events at monthly meetings.
Average minimum time per month you may need for this position: 12 hours.
(Note: this position comes with a “How-to” manual)
Organizes volunteers to provide
refreshments at monthly meetings, and sends follow-up reminders
prior to meeting and notes of thanks after the meeting
(with original receipts, you can
receive reimbursement for postage stamps and thank-you cards,
and your volunteers can receive up to $30 in reimbursement for
Comes to monthly meetings to help set-up
before meeting and clean-up after (or if not able to come,
contacts AU Officer as substitute).
Coordinates sign-ups for the potlucks in
June and at the annual camp-out.
Average minimum time per month you may need for this position: 6 hours
Constructs, maintains, and is in charge
of AU web site.
with Newsletter Editor to have most current newsletter as a
Works with AU Officers and SBMNH
Astronomy Programs Manager if any changes to website URL are
made (since SBMNH uses AU website as a link from the Museum’s
Average minimum time per month you may need for this position: 5 hours.